A complete, integrated Payroll/HR Solution

CintraHR is a integrated Human Resources and Payroll solution consisting of a set of base modules offering a wide range of functionality from recruitment to retirement. The key question is, though, will it work for my business? The answer lies, again, in our personal approach. We understand that organisations differ, not only by market sector, but individually, in terms of goals, strategies and, crucially, of resources.

What makes Cintra different is that we take the time to understand your requirements in detail and to talk through with you, before agreeing a sale, exactly how those requirements are to be met. This involves software configuration, of course, but also appropriate training, planning resource allocation, on both sides, and agreeing, in advance, an implementation plan that works. Investment in these systems is often substantial, not only financially, but also in staff time and commitment. The benefits can also be substantial. As your business partner we commit to delivering those benefits.

Flexible Configuration

While the main HR component of CintraHR resides on your server, the Cintra payroll may be run either in-house or using one of our out-sourced options.

Out-sourcing the payroll element is a popular option as it combines all the benefits of a fully integrated HR/payroll solution with the security and ease of use of a bureau service.

Whichever configuration you choose you only need enter data once to see its effect throughout the system and to get the benefits of detailed pay history available as a personnel reporting option

Personnel Records

• Key personnel details including; banking, next of kin and family, emergency contacts, health and accidents.
• Career history showing the jobs and posts held
• Current employment details including; appraisal and development needs, disciplinary, succession planning, leaving and recruitment details, working patterns, other activities such as first aider, union membership or fire wardens.
• Education details covering; qualifications, languages, training courses, professional memberships and previous experience.
• Salary history including; pay frequency, Tax and National insurance, graded salary and salary analysis, foreign currency calculation.
• Bonus payments covering; profit or performance related pay and share schemes.
• Full benefits options, mortgage, loans, pension, health schemes and cars.
• Working time, time and attendance, user defined working patterns and profiles.
• Document, file and image attachment to individual records, fully multi media.

Absence Management

• Graphical absence calendar
• Holiday monitoring and leave management
• Attendance history
• Shift patterns
• Sick leave
• Maternity/paternity leave
• Weekly, monthly and yearly absence reporting
• Absence analysis
• User defined absence types, reasons and notifications.

Applicant Records

• Applicant key details including; Ethnic origin, nationality, references, alternative address details and other information.
• Application history covering; application status and stage. Interviews attended, rejection details, offer details and starting details.
• Document, file and image attachment to individual records, fully multi media.
• Letter generation for individual applicants or mail merge for larger letter runs, full integration with Office products.
• Engage applicant and create employee record with no further input or processing.

Job Records

• Job key specification details including; Languages, Skills and qualifications required to perform the job.
• Job evaluation comparing job skills with those of the job holders to identify skills gaps and or training needs.
• Document, file and image attachment to individual records, fully multi media.

Post Records

• Position authorisation details
• Shift patterns and working time details.
• Salary and grade details
• Document, file and image attachment to individual records, fully multi media.

Additional Training Records

• Key training course information including; delegate and course costs, delegates numbers booked and allowed. Venue and equipment details. Provider and trainer details, events for regular courses and skills required for delegates. Waiting list for delegates. Document, file and image attachment to individual records, fully multi media.

Reporting

• Report generation includes an easy to use reporting tool which produces columnar, tabular and graphs and updateable reports. Easy export to Office products, such as Excel and Word. Report drill down to show details behind summary, table and graphs. As for the security, it follows that you are only allowed to report on the fields that you have been given access to, as well as the groups or group of records you are allowed to see. Your report can be further protected by making to private to you so no one else can change it or see it.
• User defined queries allow easy grouping and filtering of records in reports or on screen.
• Letter generation for individuals or mail merge for larger letter runs, full integration with Office products.

Global Updates

• Modifiers allow bulk updating of records by user defined criteria, conditions or rules.

Importing and Exporting Data

• Much like the report writing tool Cintra HR provides an easy to use import and Exporting tool. Select from a list of tables to import or export from, then select the fields that you want to export or import and then finally decide the format you are using e.g.CSV or tab delimited. During an import you can also ask the system set up the tables and history records as you import data.

Security

• Record level security to the data is provided, allowing you restrict the records that can be viewed by each user.
• Field level access can be defined per user, for example read, write or no access.
• Security can also be set to menu or function level so that you can who runs global updates or imports etc.
• Login id’s and passwords are also set at system and database levels, they can also be controlled in format and validity.

HR Tools

• Cintra HR provides users with a highly configurable set of design tools, which are very easy to use. It is very easy to add new tables, fields and also customise, and add new screens.
• As well as designing your own screen and fields you can specify calculations that manipulate data during the reading or writing of information and also validations that check the format and conditions before information is saved.
• Because the system is using a Microsoft SQL database then external stored procedures and triggers can also be introduced.

Diary & Scheduler

• Diary entries can be made manually or against date fields within the system, they can also trigger scheduler to run reports, mail merges and other definitions within the system.
• Fair Employment Commission
• For those of you based in Northern Ireland, we can provide a system which is fully compliant with the requirements of the FEC.